The minutes of board meetings are an important instrument to increase transparency, accountability, and risk-reduction. The way that your minutes are prepared can decide the effectiveness of your minutes. If they’re needed in the future for legal reasons, sloppy, inaccurate or unclear minutes of board meetings could be a risk. It is crucial to understand what information must be included and what information can be left out.

The date, the time, and the location: This information will ensure that the minutes are an accurate record of the meeting. You’ll also need to know whether it was an ordinary or special meeting.

Summary of the agenda: Include the main points of any reports that were submitted to the board as along with any other alternatives that were that were considered for crucial decisions. Also, you should note the results of the https://yourdataroom.com/secure-vdr-software-for-managing-deals-of-all-size/ decision-making process including any vote taken.

Attendance: Having a consistent person record minutes at each meeting, as well as a backup in the event of their absence and clearer minutes. It is also helpful to use minutes from previous meetings as templates so that a new person who takes the minutes is familiar with how it functions.

Keep your minutes factual and avoid drama. Avoid political commentary, disagreements or arguments, or criticisms. You should also remove the nonsense, jokes, and current events recaps. It’s also important to keep track of any changes made to the minutes.